Free HIPAA & IT Gap Assessment for Portland Ortho Practices

 This is not a five-minute "free consultation" dressed up as an audit. It's a structured review that covers the things a generalist MSP simply doesn't know to check in a specialty dental practice — imaging network configuration, practice-management-software uptime posture, dental-specific HIPAA operational gaps, and the backup and recovery posture that keeps chair time intact when things go wrong.

Our paying clients receive this review as part of onboarding. We're offering it free to qualified Portland-area practices because we think the ortho and oral surgery market is underserved on this — and because a well-run assessment tends to be the clearest way for a practice owner to see whether working with a specialist is worth the conversation.

 Four steps, about three to four hours of your team's time over two weeks.

Step 1 — You tell us about your practice. You fill out a short intake form below. It takes about 5 minutes. We use it to confirm fit and prepare for the call.

Step 2 — 30-minute discovery call. A video or phone call with our team. We talk through your current IT setup, your practice management and imaging systems, and what's been frustrating. Bring whatever questions you have.

Step 3 — We run the assessment. Over the following few business days, we perform a network and domain inventory, review your compliance posture, and document the gaps. This happens in the background — your team doesn't have to stop working.

Step 4 — You get a written report. Within five business days of the call, we deliver a written gap report. It covers what's working, what's at risk, and what we'd prioritize in the first 90 days. We walk through it with you on a follow-up call. No obligation to continue beyond that.

 Every assessment includes a written review across the same ten areas we review during every client onboarding:

• HIPAA documentation and risk assessment posture
• Practice management and imaging software health (Dolphin, tops Ortho, Cloud 9, Ortho2 Edge, Dentrix Ascend, and others we support)
• Imaging hardware and 3D workflow infrastructure (Sirona, Carestream, i-CAT, Planmeca, iTero)
• Network configuration and operatory connectivity
• Endpoint security and device management
• Backup, recovery, and ransomware readiness
• Business Associate Agreements and vendor compliance
• Email, secure messaging, and client communication
• Access controls, MFA, and user account hygiene
• Oregon-specific regulatory considerations

You get the report in writing, not as a slide deck you have to sit through. It's yours to keep, act on, or share with another IT provider if you prefer — we don't ask for it back.

  We offer the free assessment to practices that match how we work best:

Portland-metro orthodontic, oral surgery, and specialty dental practices — solo doctor up to multi-provider group practices.

Practices that actually want to improve their IT posture — not practices looking for a free network diagnostic before handing it back to their current provider. We're happy to review either way, but the assessment is more useful to practices open to a real conversation.

Serious inquiries only. We limit how many assessments we run per month so each one is thorough. If you're not a good fit, we'll tell you and point you toward someone who might be.